Privacy Statement Your privacy and trust are a top priority for us. This statement describes how ClearHire INC. (referred to below as “ClearHire”, “our”, “we”, and “us”) protect, collect, handle and store personal information about you or your company within the framework of our Services. This statement also provides information about your rights, consent and how to contact us if you have any questions about the handling of your information. Who This Privacy Policy and Fair Notice Statement Applies To The information listed below applies to individuals, downlines and companies who use our website, applications, products, software or services. Because our services involves integrations third party websites or applications not controlled by ClearHire. We are not responsible for the privacy compliance or content of third party applications, software or websites. You should check the third party websites, applications and software for their unique privacy statements and what terms apply to them. Children’s Privacy: Our services and data storage are geared towards professionals and companies and not aimed at children. Who is ClearHire? We are a SaaS software company that provides state of the art hiring software to HR professionals. We do this by allowing HR professionals to create an account on our server which then creates for them their own ClearHire instance. In the instance they can fully operate their hiring operations. Sources of Personal Information ClearHire is both a controller and processor of information. This means for some information we decide how to use personal information in the context of a service we provide. In other cases we use the personal information as instructed by the licensor/licensee of products becoming a processor. The data we learn from customers helps us personalize and continually improve our services to better assist you. We collect personal information about you from your interactions with us and from certain third parties and other sources (such as your employer who is accessing our Services or from publicly available sources where permissible). We obtain personal information from you through: Your interactions with us and our Services, such as, when you purchase or use our Services, register for an event, request information or call us for support (please note that we may record or monitor our telephone calls quality assurance and quality purposes). Typical information we store about you includes; name, postal address, shipping address, email address, telephone and fax numbers, etc. Your system/device and use of our Services. Our servers, logs and other technologies automatically collect system/device and usage information to help us administer, protect and improve our Services, analyze usage and improve users’ experience. Cookies and similar technologies included on our Services. We obtain certain types of information when your web browser contacts ClearHire’s website or application. We store this information in small data repositories called “cookies.” The data stored in cookies enable ClearHire’s systems to recognize your browser and to provide features customized to you. The information we store in cookies does not include personal information. We also may collect personal information about you from third parties such as: The person(s) or business arranging for you to access our Services (e.g. your boss or employer) in order to set up a user account. Your system/device and use of our Services. Our servers, logs and other technologies automatically collect system/device and usage information to help us administer, protect and improve our Services, analyze usage and improve users’ experience. What Types of Personal Information Do We Collect? The type of personal information collected depends on the Service you are purchasing as well as your interactions with us. You can always choose not to provide us with personal information. If you do not provide certain personal information you may not be able to take advantage of the full use of our Services. We typically collect the following types of personal information: Your first and last name Contact Data (email address, postal address and phone number) Account Data (username, passwords and authentication data) User content (software, technology, files and communications provided by your in relation to your use of our Services). Device information (IP address, location and provider) Browsing History (how you navigate our Services and website) How Will the Data Be Used? We use personal information to provide and improve Services and for other purposes that are in our legitimate interests, as well as for compliance purposes. Personal information about you is processed when: It is necessary for performance of the ClearHire application. In this case personal information is processed to provide you with our Services. You give us your consent. If we need information that requires your consent we will collect it separately and make it clear we are asking for your consent. In our or a third parties’ legitimate interests. We are contractually obligated to give certain information to a user’s employer if that user content was added by a user in the ClearHire application. It is for a legal obligation or compliance. Such as responding to a court order. You are welcome to contact us to clarify our interests for processing and collecting your data or for further information. Who Will the Data Be Shared With? ClearHire does not sell or share information to outside sources. Your information will only be shared with your employer. Your personal information will stay with ClearHire, your employer and third party service providers. Third parties include those who deliver services or act on our behalf, law enforcement or agencies, parties participating in ClearHire’s services and parties who protect our rights and systems (legal counsel and information security professionals). Third party service providers are never allowed to share or use personal information made available to them for any purpose other than to provide services for us. What Security Measures Do We Use to Protect Your Data? We pride ourselves on providing high levels of security for your information, data, software and technology. Our information security procedures and policies align with international standards and are reviewed regularly in order to meet the sensitivity nature of the personal information, software and technology we handle. How Long Do We Keep Data? Our data retention schedule for personal information is based on the following criteria: 1) Length of time necessary to fulfill our business obligations in order to demonstrate we have fulfilled our obligations. 2) Retention periods prescribed by the law or recommended by professionals. 3) Any limitation periods defined in a contract. 4) Length of time necessary to fulfill the purpose the information was collected for. Information on Our Products and Services ClearHire Application – ClearHire provides applicant tracking solutions to HRprofessionals around the world. You can read more about what this entails on our website at Clearhire.io Your Rights and Consent ClearHire complies with the General Data Protection Regulation (GDPR) of Europe as well as other privacy laws. These laws give you the right to request, restrict, rectify and erase your personal information. Under these laws your affirmative consent is necessary for the collection and processing of your data. The following is a list of rights you have under the GDPR: Subject Access Request: You have the right to ask us to confirm what personal data we hold in relation to you. We will provide you with the information requested within one month free of charge. Data portability: You have a right, in certain circumstances, to be given a copy of your personal data in a machine readable format to facilitate a transfer of the data to another organization. Right to be forgotten: You have the general right to have your data erased. The right is restrictive and gives right to erasure when the data is out of date or processed on the basis of consent which has since been withdrawn. Right to Rectification: You have a right to have inaccurate information about you corrected or removed. Right to Restriction of Processing: You have the right to have personal information about you used only for restricted purposes. Right to withdraw consent: You have the right to withdraw your consent to the processing and storage of your personal information at any time. Withdrawal of consent will not affect the lawfulness of our use of your personal information prior to your withdrawal. Your consent must be freely given, specific, informed and unambiguous in order to comply with legal standards. Your statements or clear affirmative action signifies your agreement to the processing of your personal and business data. The above mentioned rights are not absolute and do not apply in every situation. Data Breach In the unlikely event ClearHire learns of a suspected or actual personal data breach, IT Security will perform an internal investigation and take appropriate remedial measures in a timely manner, according to the Data Breach Policy. Where there is any risk to the rights and freedoms of data subjects, ClearHire will notify the relevant data protection authorities without undue delay and, when possible, within 72 hours. EU-US Privacy Shield ClearHire complies with both the EU-US Privacy Shield Framework and the Swiss-US Privacy Shield Framework, as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland to the United States. If there is any conflict between the policies in this Privacy Policy and the Privacy Shield Principles, the Privacy Shield Principles will govern. To learn more about the Privacy Shield program, please visit https://www.privacyshield.gov. EU General Data Protection Regulation (GDPR) To achieve compliance with the GDPR requirements ClearHire is compliant with the EU-US and Swiss-US Privacy Shield Frameworks (see above). To arrange for a data processing agreement (DPA) please reach out to privacy@ClearHirecmms.com. How to Contact Us If you have any questions, comments, complaints or suggestions in relation to your data protection, software protection, technology protection, this Statement, or any other concerns about the way in which we process information about you, please contact us: Headquarters: 4097 S 420 W Salt Lake City, UT 84123 Email: mail@ClearHire.io Tel: 713-598-4298